When Sales Coaching Works Best and When to Skip It

If you want to maximize the performance of your sales team, there is almost universal agreement that you must master the skill of Sales Coaching. This makes sense because sales coaching provides the greatest point of leverage when it comes to improving sales team effectiveness. 

Even a small improvement in quota attainment can make a huge difference when you multiply that by 7–10 sales reps (the typical number of direct reports for a sales manager).

But are there cases when coaching is not an appropriate management action? 

Sometimes we assume coaching can solve any problem. Unfortunately, that’s not the case. For example, you don’t coach someone who is chronically late to work.

So how can a manager systematically identify skills and behaviors that are best addressed by coaching rather than by other management actions?  

First, start by assessing the skills of your salespeople. In assessing sales skills, it is helpful to think about this both from a proficiency and motivation standpoint. A skill gap based on proficiency would typically involve a salesperson not being able to perform a skill because they don’t know how, whereas motivation gets to a lack of desire. As an example, a seasoned sales professional may have excellent prospecting skills (high proficiency) but absolutely no desire to make cold calls (low motivation).

The reason both dimensions (proficiency and motivation) are important is that the combined assessment points to the action the manager should take to address the skill gap. By plotting these skills on a matrix, managers can determine what skills to coach, generally where proficiency and motivation are average (See Graph 1); and what other actions such as directing, training, counseling, and empowering, sales managers should consider when skills require more than coaching (see Graph 2).

The Development Matrix above assumes that you first conduct a comprehensive skills assessment of a salesperson on a 1-5 scale. Let’s see how the Development Matrix can quickly help you determine when coaching is the appropriate management action to improve skills.

1) Empowering (High/High)

Assume you have a salesperson on your team who is a great negotiator, rating extremely high in both proficiency and motivation. Here we recommend that the appropriate management action is empowerment, not coaching. In other words, you should increase this salesperson’s control and accountability. For example, you can do this by expanding the salesperson’s initiative by letting them manage a complex negotiation without your direct involvement.

The benefit to you is that by shifting more responsibility to a highly skilled and motivated salesperson, you create “leverage” by having the salesperson do more of the work (and solving their own problems), thus freeing up your own time. Caution: some managers have trouble letting go and truly empowering a salesperson, so be careful not to empower with one hand but then take away with the other by micro-managing the details.

2) Training (Low Skill/High Motivation)

Often with new salespeople, we find that they aren’t proficient in many skills, but are nonetheless highly motivated. In these cases, coaching isn’t effective since these salespeople don’t yet have a baseline level of proficiency. Here training is the most effective management action to improve skills.

Training differs from coaching in that it tends to be much more structured and less customized than coaching. Sales training is typically done in small groups, not one-to-one, although ramping up new salespeople may be an exception to this rule. Also, remember that most adult learners forget 80%–85% of what they learn within 30 days of a training event. So to make training effective, you must follow it up with on-going reinforcement.

3) Directing (Low Skill/Low Motivation)

When a specific skill rates low in both proficiency and motivation, you need to direct not coach. That means give specific orders or instructions on how, what, and when to accomplish a task. In other words, you are telling the salesperson what to do. As a manager, there are many times when it is appropriate to direct, including onboarding new hires. That being said, having to direct a salesperson continually is a very inefficient use of your time, and it should be used sparingly with high performers who typically don’t like to be micro-managed.

4) Performance Counseling (High Skill/ Low Motivation)

Performance Counseling is appropriate when the salesperson has previously demonstrated high proficiency in a certain skill, but for whatever reason now has low motivation. One common skill area in which we see this is prospecting.

With Performance Counseling, your goal is to investigate and intervene to address motivational or attitudinal issues that negatively impact job performance. Performance Counseling is a complex management action that requires great care. Of course, always contact your HR department before attempting Performance Counseling, and be sure to keep the conversation focused on observable behaviors, not judgment

5) Coaching (Average Skill/Average Motivation)

Coaching is probably the most common management action you will use to develop the selling skills of your team because it is most appropriate for skills in the “middle” – i.e., where proficiency and motivation are average.

Coaching assumes a baseline level of proficiency and is great for fine-tuning skills. Most salespeople have at least some skills that are coachable. That is why the “Coaching Diamond” takes up the most area on the Development Matrix. The reason coaching is so powerful is that as skills go from “average” to “high,” they move to the Empowerment quadrant, freeing up your time. 

While coaching can’t address every development need, it is highly effective in improving “average” skills. For any sales manager interested in becoming a better sales coach, the Development Matrix is a powerful tool that will help you quickly determine the appropriate development action for improving the skills of your salespeople, including when to coach. 

Looking for more insight on Sales Coaching? Try these articles.

• 6 Benefits of Sales Coaching (And Why It Should Be a Priority)
• 5 Deal Coaching Questions Every Sales Manager Should Ask
• How to Deal with Sales Reps Who Don't Want To Be Coached
• Three Mindset Traits Top Sales Coaches Have in Common
• Six Sales Coaching Activities That Will Set You Apart As a Coach